The use of all photocopier machines constitutes an undertaking on the part of the user to indemnify and hold harmless, the University of Waterloo and its agents and representatives, from any liability that may arise from reproduction of copyrighted materials. Materials processed on any machine are for educational use only.


The making of any copy or print on photocopying machines is governed by the provisions of the Canadian Copyright Act (R.S.C. 1985, c. C-42, as amended) and a license between the University of Waterloo and the Canadian Copyright Licensing Agency (Access Copyright). The making of copies or prints for sale requires that royalty payments be made directly to the publisher or be routed through Access Copyright for distribution to the publisher. If you wish to make copies or prints for sale, please contact Courseware, ext. 33996.


The legislation and the license governing the use of photocopying machines does NOT permit:

  • copying material for sale without appropriate records and payment being made to Access Copyright
  • systematic, cumulative copying beyond the limits summarized in “copying allowances”
  • copying a complete book; copying from a published workbook or print music; copying from works listed in the “exclusions list”

Please refer to the Access Copyright “Prohibited Copying Guidelines” and Access Copyright “Exclusions List” notices posted adjacent to photocopiers in the Dana Porter and Davis Centre libraries.


Copyright protection in Canada for published works generally lasts for 50 years following the death of the creator. Thereafter most published works are in the public domain. Works which the University of Waterloo owns may be copied freely.

The Canadian Copyright Act concept of fair dealing specifies that “fair dealing for the purpose of research or private study, criticism or review, and news reporting does not infringe upon copyright”. While the Act does not specify what may be copied, the Association of Universities and Colleges of Canada has provided its member institutions with an opinion on fair dealing. A copy of this document may be obtained from Campus Copy – Davis or Campus Copy – Dana Porter.

The library’s information page has further information on the Canadian Copyright Act.